How to Request Your Inspection Report

Email and Letter Templates for HUD Property #VA007000036

Use these templates to request the Inspection Report for the property you live in. If you intend to use this data for commercial purposes, you’ll need to change the text before sending in your request.

Letter

Copy and paste the contents of the box below into a word processor and print it. Don't forget to change the sender's name and address to your own.

Oct. 20, 2019

S. Van Williams, Senior Management Analyst/Regional FOIA and CTS Liaison
U.S. Department of Housing and Urban Development
The Wanamaker Building
100 Penn Square East
Philadelphia, PA 19107
(215) 656-0500

Dear S. Van Williams,

This is a request under the Freedom of Information Act for federally subsidized housing inspection reports.

I request that a copy of these documents be provided to me:

The two most recent Real Estate Assessment Center inspection reports for the property with the ID: VA007000036, and ZIP code: 23222. This apartment may be known as Dove Street Phase II apartments, located in Richmond, VIRGINIA.

I am an individual seeking information for personal use, and not commercial use. I request a waiver of all fees for this request. Disclosure of the requested information to me is in the public interest because it is likely to contribute significantly to public understanding of the operations or activities of the government and is not primarily in my commercial interest.

If there is a fee, please let me know about that before processing my request. Thank you for your consideration of this request.

Sincerely,

[your signature]

[your name]
[your address]
[your city, state, zip]
[telephone number]

Why Ask for Your Inspection Report?

If you’re a resident of HUD-subsidized housing: Renters living in HUD-subsidized housing have a legal right to safe, decent housing. If your landlord cannot or will not address unsafe conditions in your unit, you may be able to use some of the information contained in the report to request to be moved.

If you’re not a resident of HUD-subsidized housing: The quality of federally subsidized housing can also affect neighbors of such buildings, and even entire communities. You also can request the inspection reports and submit them to ProPublica/The Southern Illinoisan, and we’ll publish them here.

Instructions

As a first step, you can ask the local management office where you pay your rent to provide you a copy of the inspection report. You can also use the templates below to file your request directly to HUD. A landlord will not be automatically alerted that the request was made, though records requests are themselves public records.

  • If you have an email address: Use our email template. Copy and paste the text on this page into your email program or service and fill in your personal information.
  • You could also copy and paste the letter into a word processing program or service and send it to your HUD regional office’s address in the mail.
  • Another option is to send this request using HUD's portal: https://hudpal.efoia-host.com/
  • Any issues? You can email us at [email protected] or call/text 347-244-2134

Be aware that these requests may take several weeks to fulfill. That doesn’t mean you should wait to report problems in the meantime, especially if they present immediate health hazards.

How to Get More Help →

Source: U.S. Department of Housing and Urban Development.

Note: This database contains all inspection reports made available to the public by HUD from 2013 to March 2018. If a property is inspected multiple times within a short time period, it is possible that HUD has not publicly released all of those inspection scores. Data for multifamily complexes only includes facilities with an active HUD contract.

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