SCHEDULE O
(Form 990 or 990-EZ)

Department of the Treasury
Internal Revenue Service
Supplemental Information to Form 990 or 990-EZ

Complete to provide information for responses to specific questions on
Form 990 or to provide any additional information.
MediumBullet Attach to Form 990 or 990-EZ.
MediumBullet Information about Schedule O (Form 990 or 990-EZ) and its instructions is at
www.irs.gov/form990.
OMB No. 1545-0047
2013
Open to Public
Inspection
Name of the organization
Clearwater-Polk Electric Cooperative Inc
 
Employer identification number

41-0654789
Return Reference Explanation
Form 990, Part VI, Section A, line 6 The Cooperative is member owned. There is only one class of members.
Form 990, Part VI, Section A, line 7a Each member of the Cooperative has one vote in the election of board members.
Form 990, Part VI, Section A, line 7b Each member of the Cooperative is allowed one vote on changes and amendments to the bylaws.
Form 990, Part VI, Section A, line 8b There were no committees with authority to act on behalf of the governing body.
Form 990, Part VI, Section B, line 11 The Form 990 was reviewed by the General Manager and the Office Manager prior to presenting to the Board of Directors at the July 2014 board meeting.
Form 990, Part VI, Section B, line 12c Board members are asked to disclose any potential conflicts prior to taking office, and they also complete conflict of interest disclosure statements if they run for re-election when their terms are up. This process occurs every 3 years. Board members and officers are covered by the policy. It is the responsibility of the board to review compliance with the conflict of interest policy and to consult with any board member or the General Manager as a situation may require. It is the General Manager's responsibility to provide assistance to the board to assure compliance with the policy and it is the responsibility of legal counsel to counsel and/or advise individual board members and/or the board regarding the policy. Full disclosure must be made to the board of any facts that may indicate a conflict of interest. Board members disqualify themselves from decisions that pose a conflict of interest or the appearance of a conflict of interest. They may request an opinion of the Cooperative's legal counsel before such action is taken.
Form 990, Part VI, Section B, line 15 The independent board members each complete an annual review of the General Manager using a rating system. The board members meet to discuss their evaluations. The General Manager submits a salary schedule for the Office Manager to the Board for their review and approval. The board gathers comparability data from similarly sized cooperatives in the region when deliberating the salary for both the General Manager and Office Manager. The benefits are reviewed and approved based on the union contract per the employee policy book. The decision is documented in the board minutes. This process was last undertaken in 2013, as this is an annual review.
Form 990, Part VI, Section C, line 19 The bylaws, financial statements, and conflict of interest policy are available upon request. Year end financial statements are presented to the membership at the Cooperative's annual meeting. A request form for documents is available to obtain the information.
Form 990, Part VI, line 1 All members of the governing body, with the exception of the President, have the same voting rights. The President only votes in the case of a tie.
Form 990, Part VII, Section A, Column (F) Included in column "f", estimated amount of other compensation, is the estimated annual increase in the actuarial value of the defined benefit plan. The estimated increase for Bruce Bjerke is $33,962 and for Deborah Olson is $32,544. These amounts are estimates in the increase of the value of the plan and are not current year expenses of the cooperative. The current year expense for this defined benefit plan was $28,340 and $18,422, respectively.
Form 990, Part IX, Statement Of Functional Expenses, Line 24e The labor, pension, and payroll taxes reported on lines 5-10 are already included in distribution expense, administrative & general expense and customer expense. Therefore, these amounts are being subtracted out as an other deduction included on line 24e in the amount of $(1,221,736).
Form 990, Part IX, Line 4 The Cooperative has interpreted the instructions to Part IX, Line 4, to mean patronage capital allocated for the year, rather than patronage capital retired. This is consistent with the Bylaws of the Cooperative.
Form 990, Part XI, line 9: Northern Safety and Security Book Income 17,106. Northern Safety and Security K-1 Income -15,021. Change in Membership -2,500. Gain on Retired Capital Credits 100,584. Retirement of Capital Credits -276,636. Patronage Capital Credits Allocated For Current Year 614,056. Remove Accumulated Undistributed Deficit of Rural Energy Services -17,859.
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.
Cat. No. 51056K
Schedule O (Form 990 or 990-EZ) 2013

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