SCHEDULE O
(Form 990 or 990-EZ)

Department of the Treasury
Internal Revenue Service
Supplemental Information to Form 990 or 990-EZ

Complete to provide information for responses to specific questions on
Form 990 or to provide any additional information.
MediumBullet Attach to Form 990 or 990-EZ.
OMB No. 1545-0047
2012
Open to Public
Inspection
Name of the organization
The Landmark Society of Western New York Inc
 
Employer identification number

16-0805166
Identifier Return Reference Explanation
  Form 990, Part VI, Section A, line 6 As of June 30, 2013 there are 1,814 members.
  Form 990, Part VI, Section A, line 7a During the annual meeting of the members, an election of Trustees is held.
  Form 990, Part VI, Section A, line 7b During the annual meeting of the members, each member is entitled to one vote. Members may vote either in person or by written proxy naming the holder thereof. Except as otherwise required by law, voting need not be by written ballot.
  Form 990, Part VI, Section B, line 11 The Landmark Society's Finance Committee will review the Form 990 before it is signed and filed. The Finance Committee has 10 active members and it consists of certified public accountants, attorneys and other businessmen.
  Form 990, Part VI, Section B, line 12c The following employees of the Landmark Society are covered under the conflict of interest policy: Executive Director, Finance Officer, Director of Preservation and the Director of Development. The Trustees and Committee Members are also covered under this policy. Each Trustee, each Committee Member, and each Manager shall annually sign a statement which affirms that he or she (1) has received a copy of the Ethics Policy and has read it and (2) discloses any existing financial or material interests subject to this policy or any transaction prohibited by this policy. The President shall review the statements and refer any issues not previously disclosed to the Board or the appropriate committee. The statements shall be confidential. Each Trustee, each Committee Member, and each Manager shall promptly disclose any interest that he or she has or reasonably expects to have in any matter coming before the Board of Trustees or a committee of the Board. The disclosure shall be to the full Board or committee and shall include sufficient detail to enable the Board or the committee to determine whether the interest of the Trustee, Committee Member or the Manager conflicts with the interest of the Society and, if so, the severity of the conflict. The Board or the committee shall determine what action, if any, is required to protect its confidential information and to advance the interest of the Society. With respect to Arrangements, the Board or the committee may investigate alternatives to a proposed Arrangement. If a majority of the disinterested members of the Board or the committee determine that the proposed Arrangement is in the best interests of the Society and fair and reasonable to the Society, the Board or the committee may proceed with the proposed Arrangement. With respect to Properties, the Board or the committee may investigate ways to minimize or eliminate the conflict of interest in its review of a Property. If the Board or the committee has taken reasonable efforts to reduce the conflict of interest and if a majority of the disinterested members of the Board or the committee determine that full review of a Property is in the best interests of the Society and fair and reasonable to the Society, the Board or the committee may proceed with the review. After disclosing his or her interest, the interested person may respond to questions from the Board or the committee. If the Board or the committee (exclusive of the interested person) determines that a conflict of interest exists, the interested person shall leave the meeting during the following discussion of, and vote on, the Arrangement or Property.
  Form 990, Part VI, Section B, line 15a The Society shall compensate the Director at a reasonable level. The compensation shall be the amount that would ordinarily be paid for like services by like organizations under like circumstances. Relevant factors in determining the compensation include but are not limited to the duties of the position, the skill and experience of the person filling the position, the salaries paid comparable persons in other organizations, the performance of the Director, and the ability of the Society to pay. The Committee shall determine the actual monetary amount and terms of the compensation to be paid or otherwise provided the Director. It shall make this determination after it completes the evaluation of the Director. The Committee shall set a base salary which may last one or more years. The Committee may add automatic or contingent raises, bonuses, and incentive compensation to the base salary. The Committee may defer part of the compensation. The Committee shall fix all fringe benefits, taxable and nontaxable, to be provided the Director. The Committee shall identify all expenses of the Director to be reimbursed by the Society. Finally, as part of the compensation package, the Committee shall fix all benefits to be provided the family or the partner of the Director. Once the Committee approves the amount and terms of the compensation, the Committee or its representatives shall meet with the Director to review the compensation. If the amount and terms of the compensation are agreeable with the Director, the Committee shall confirm the amount and terms in writing to the Director. The Committee shall inform the Board of the amount and terms of the compensation to be paid the Director shortly after the Committee sends the confirmation to the Director. A member of the Committee is disqualified from determining the compensation of the Director, and participating in the deliberations on the subject, if the member is (1) related by blood, marriage or other familial relationship to the Director, (2) employed by the Director outside the Society, (3) has a material financial interest that might be affected by the amount or the terms of the compensation to be approved, (4) has received or may receive an economic benefit from the Director in exchange for the member's approval of the compensation package or (5) has any other conflict of interest prohibited by Treasury Regulation Section 53.4958-6. At the beginning of the Committee's deliberations, each member shall declare whether such a conflict of interest exists. The minutes of the Committee shall adequately document the amount and the terms of the compensation approved, the basis for the determination, the members present for all meetings, and the vote of each member on the compensation. The minutes shall also reflect any conflict of interest revealed by a member and the actions taken by the member and/or the Committee in response. There are no other compensated key employees.
  Form 990, Part VI, Section C, line 19 The Landmark Society's governing documents are available to the public, if requested. The audited financial statements are available on the NYS Attorney General's site.
All Other Functional Expenses Form 990, Part IX, line 24e Repairs: Program service expenses 21,424. Management and general expenses 0. Fundraising expenses 0. Total expenses 21,424. Preservation Services: Program service expenses 21,264. Management and general expenses 0. Fundraising expenses 0. Total expenses 21,264. 75th Preservation Services: Program service expenses 17,380. Management and general expenses 0. Fundraising expenses 0. Total expenses 17,380. Other: Program service expenses 9,577. Management and general expenses 0. Fundraising expenses 3,449. Total expenses 13,026. Membership Activities: Program service expenses 4,307. Management and general expenses 0. Fundraising expenses 4,767. Total expenses 9,074. 75th Education Initiatives: Program service expenses 8,000. Management and general expenses 0. Fundraising expenses 0. Total expenses 8,000. Board & Committee Expenses: Program service expenses 2,933. Management and general expenses 4,808. Fundraising expenses 0. Total expenses 7,741. 75th Capital Improvements: Program service expenses 7,659. Management and general expenses 0. Fundraising expenses 0. Total expenses 7,659. Collection Expenses: Program service expenses 0. Management and general expenses 2,417. Fundraising expenses 0. Total expenses 2,417. Association Dues: Program service expenses 1,561. Management and general expenses 0. Fundraising expenses 0. Total expenses 1,561.
Changes in Net Assets or Fund Balances: Form 990, Part XI, line 9: Change in Beneficial Interest in Perpetual Trusts 19,251.
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.
Cat. No. 51056K
Schedule O (Form 990 or 990-EZ) 2012

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