FORM 990, PART VI, SECTION A, LINE 4 |
AMENDMENT TO THE TRUST AGREEMENT ESTABLISHING THE CALIFORNIA FIELD IRONWORKERS VACATION TRUST FUND EFFECTIVE AS OF MARCH 1, 2015, THE UNDERSIGNED PARTIES HEREBY AMEND THE AGREEMENT AND DECLARATION OF TRUST ESTABLISHING THE CALIFORNIA FIELD IRON WORKERS VACATION TRUST FUND ("TRUST AGREEMENT") AS FOLLOWS: A. ARTICLE VI, SECTION 1, INCLUDING THE INTRODUCTORY PARAGRAPH AND SECTION L(A) AND L (C) SHALL BE AMENDED TO READ AS FOLLOWS: SECTION 1 . THE FUND AND VACATION PLAN SHALL BE ADMINISTERED BY A BOARD OF TRUSTEES WHICH SHALL CONSIST OF NINE (9) TRUSTEES REPRESENTING THE INDIVIDUAL EMPLOYERS AND NINE (9) TRUSTEES REPRESENTING THE EMPLOYEES. THE TRUSTEES REPRESENTING THE EMPLOYEES SHALL BE APPOINTED BY THE UNION BY AN INSTRUMENT IN WRITING SIGNED BY THE EXECUTIVE OFFICER OF THE UNION. THE EMPLOYER TRUSTEES SHALL BE SELECTED IN THE FOLLOWING MANNER: (A) THE APPOINTMENT AGENT FOR THE INDIVIDUAL EMPLOYERS IS HEREBY DESIGNATED BY EACH ENTITY THAT IS PRESENTLY OR THAT MAY IN THE FUTURE BECOME AN INDIVIDUAL EMPLOYER AS HIS OR ITS ATTORNEYS-IN-FACT FOR THE PURPOSE OF APPOINTING AND REMOVING TRUSTEES AND SUCCESSOR TRUSTEES. THE NINE (9) PERSONS REPRESENTING THE INDIVIDUAL EMPLOYERS SHALL BE APPOINTED AND REMOVED BY LETTER OR OTHER DOCUMENT BY THE APPOINTMENT AGENT FOR INDIVIDUAL EMPLOYERS IN ACCORDANCE WITH PROCEDURES ADOPTED OR TO BE ADOPTED BY SAID AGENT. (C) THESE NINE (9) EMPLOYER TRUSTEES, AND THEIR SUCCESSORS IN OFFICE, ARE IRREVOCABLY DESIGNATED INDIVIDUALLY AND COLLECTIVELY BY AND FOR EACH INDIVIDUAL EMPLOYER AS TRUSTEES REPRESENTING HIM WITHIN THE MEANING OF SECTION 302(C) OF THE LABOR MANAGEMENT RELATIONS ACT, 1947. B. ARTICLE VIII, SECTION 1 SHALL BE AMENDED TO READ IN ITS ENTIRETY AS FOLLOWS: THE BOARD SHALL DETERMINE THE TIME AND PLACE FOR REGULAR MEETINGS OF THE BOARD. THE BOARD SHALL APPOINT ONE OF THE TRUSTEES, OR THE ADMINISTRATOR OF THE TRUST, AS THE PERSON RESPONSIBLE FOR GIVING NOTICE OF THE TIME AND PLACE OF SUCH MEETINGS TO THE TRUSTEES. SPECIAL MEETINGS OF THE BOARD MAY BE HELD AT THE CALL OF THE CHAIRMAN, CO-CHAIRMAN, OR ANY FOUR TRUSTEES UPON GIVING FIVE (5) DAYS WRITTEN NOTICE TO ALL OTHER TRUSTEES. MEETING NOTICES ISSUED PURSUANT TO THIS SECTION SHALL BE IN WRITING AND SHALL BE SENT TO ALL TRUSTEES BY (I) DELIVERY IN PERSON, OR (II) BY A NATIONALLY RECOGNIZED NEXT DAY COURIER SERVICE, OR (III) BY POSTAGE PREPAID FIRST CLASS MAIL DELIVERED TO EACH TRUSTEE'S MOST RECENT PHYSICAL ADDRESS ON FILE WITH THE FUND, OR (IV) BY FACSIMILE TRANSMISSION, OR (V) BY ELECTRONIC MAIL TO THE MOST RECENT E-MAIL ADDRESS ON FILE WITH THE FUND. SUBJECT TO ARTICLE VIII, SECTION 3, ANY REGULAR OR SPECIAL MEETING MAY BE HELD SOLELY BY TELECONFERENCE OR VIDEO CONFERENCE CALL IF THE MEETING NOTICE PROVIDES THAT THE MEETING WILL BE HELD BY CONFERENCE CALL OR VIDEO CONFERENCE CALL ONLY. C. ARTICLE VIII, SECTION 3 SHALL BE AMENDED TO READ IN ITS ENTIRETY AS FOLLOWS: A QUORUM OF THE BOARD FOR THE PURPOSE OF TRANSACTION OF BUSINESS SHALL CONSIST OF FIVE (5) EMPLOYER TRUSTEES AND FIVE (5) UNION TRUSTEES. UNLESS A QUORUM IS PRESENT NO BUSINESS SHALL BE TRANSACTED. TRUSTEE(S) MAY BE PRESENT AT A REGULAR OR SPECIAL MEETING IN PERSON OR MAY ATTEND BY TELECONFERENCE OR VIDEO CONFERENCE CALL. HOWEVER, PARTICIPATION IN SUCH MEETING BY TELECONFERENCE OR VIDEO CONFERENCE CALL IS ONLY PERMITTED IF THE TRUSTEE CAN HEAR, AND CAN BE HEARD BY, ALL OTHER TRUSTEES ATTENDING IN PERSON OR BY TELECONFERENCE OR VIDEO CONFERENCE CALL. A TRUSTEE WHO PARTICIPATES BY TELECONFERENCE OR VIDEO CONFERENCE CALL WILL COUNT FOR THE PURPOSES OF DETERMINING A QUORUM AND THAT TRUSTEE'S VOTE WILL COUNT FOR ALL ACTIONS AND DECISIONS OF THE TRUSTEES. PROVIDED A QUORUM IS PRESENT, ALL ACTIONS AND DECISIONS OF THE TRUSTEES SHALL BE BY A MAJORITY VOTE. IN THE EVENT OF THE ABSENCE OF ANY OF THE EMPLOYER TRUSTEES FROM A MEETING OF THE BOARD, THE EMPLOYER TRUSTEES PRESENT AT SUCH MEETING (INCLUDING ANY EMPLOYER TRUSTEES PARTICIPATING BY TELECONFERENCE OR VIDEO CONFERENCE CALL) MAY VOTE ON BEHALF OF SUCH ABSENT TRUSTEES, AND IF SUCH EMPLOYER TRUSTEES CANNOT ALL AGREE AS TO HOW THE VOTE SHALL BE CAST AS THE MAJORITY OF THEM SHALL DETERMINE OR, IN THE ABSENCE OF SUCH MAJORITY DETERMINATION, IT SHALL BE CAST AS THE EMPLOYER TRUSTEE, CHAIRMAN OR CO CHAIRMAN OF THE BOARD SHALL DETERMINE. IN THE EVENT OF THE ABSENCE OF ANY UNION TRUSTEES FROM A MEETING OF THE BOARD, THE UNION TRUSTEES PRESENT AT SUCH MEETING (INCLUDING ANY UNION TRUSTEES PARTICIPATING BY TELECONFERENCE OR VIDEO CONFERENCE CALL) MAY VOTE ON BEHALF OF SUCH ABSENT TRUSTEES PURSUANT TO THE SAME METHODS AND IN THE SAME MANNER AS ABOVE PROVIDED FOR EMPLOYER TRUSTEES TO CAST THE VOTE OF ANY ABSENT EMPLOYER TRUSTEES. D. ARTICLE VIII, SECTION 4 SHALL BE AMENDED TO READ IN ITS ENTIRETY AS FOLLOWS: MEETINGS OF COMMITTEES OF TRUSTEES ESTABLISHED PURSUANT TO ARTICLE VII, SECTION 7, OR SUCH OTHER COMMITTEES AS THE BOARD OF TRUSTEES MAY PROPERLY ESTABLISH, MAY BE HELD WITH SOME OR ALL OF THE TRUSTEES ATTENDING BY CONFERENCE CALL OR VIDEO CONFERENCE IF THE MEETING NOTICE PROVIDES THAT THE COMMITTEE MEETING WILL BE HELD BY CONFERENCE CALL OR VIDEO CONFERENCE CALL AND IF ALL TRUSTEE(S) CAN HEAR, AND CAN BE HEARD BY, ALL OTHER TRUSTEES ATTENDING IN PERSON OR BY CONFERENCE CALL. ALL TRUSTEES WHO ATTEND OR WHO PAIIICIPATE BY CONFERENCE CALL OR VIDEO CONFERENCE CALL WILL BE COUNTED FOR BOTH QUORUM AND VOTING PURPOSES. E. ARTICLE VIII, SECTION 5 SHALL BE AMENDED TO READ IN ITS ENTIRETY AS FOLLOWS: THE BOARD MAY ALSO EXERCISE ITS POWERS BY MEANS OF THE WRITTEN ASSENT OF ALL OF THE TRUSTEES. WRITTEN ASSENT INCLUDES, BUT IS NOT LIMITED TO, ELECTRONIC MAIL, FACSIMILE TRANSMISSION, OR MAIL BALLOT. |
FORM 990, PART VI, SECTION B, LINE 11 |
FORM 990 IS REVIEWED BY GLEN CLINE, EXECUTIVE ADMINISTRATOR, AFTER APPROVAL OF THE AUDITED FINANCIAL STATEMENTS BY THE BOARD OF TRUSTEES. |
FORM 990, PART VI, SECTION C, LINE 19 |
ORGANIZATIONAL DOCUMENTS AND FINANCIAL INFORMATION ARE AVAILABLE BY APPOINTMENT AT THE EXECUTIVE ADMINISTRATORS OFFICE. |
FORM 990, PART IX, LINE 24E |
PAYROLL TAXES ALLOCATED FROM ADMINISTRATIVE CORPORATION: PROGRAM SERVICE EXPENSES 47,645. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 47,645. POSTAGE AND MAILING: PROGRAM SERVICE EXPENSES 36,380. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 36,380. TRUSTEES EXPENSES, MEETING AND TRANSPORTATION: PROGRAM SERVICE EXPENSES 25,520. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 25,520. DATA PROCESSING - SCANNING EQUIPMENT: PROGRAM SERVICE EXPENSES 23,542. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 23,542. COMMERCIAL BANKING FEES: PROGRAM SERVICE EXPENSES 20,178. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 20,178. AUTO LEASES AND EXPENSE: PROGRAM SERVICE EXPENSES 6,349. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 6,349. BANK CUSTODIAN FEES: PROGRAM SERVICE EXPENSES 5,250. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 5,250. FIELD AUDITORS' AND FIELDMEN TRAVEL AND MEETING EXPENSE: PROGRAM SERVICE EXPENSES 5,085. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 5,085. TRAVEL AND MEETING EXPENSES: PROGRAM SERVICE EXPENSES 5,042. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 5,042. TELEPHONE: PROGRAM SERVICE EXPENSES 4,747. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 4,747. STORAGE, RECORDS AND FILES: PROGRAM SERVICE EXPENSES 4,292. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 4,292. DEPRECIATION EXPENSE ALLOCATED FROM ADMIN. CORPORATION: PROGRAM SERVICE EXPENSES 2,633. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 2,633. TAXES AND LICENSES: PROGRAM SERVICE EXPENSES 2,557. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 2,557. OUTSIDE SERVICES: PROGRAM SERVICE EXPENSES 1,764. MANAGEMENT AND GENERAL EXPENSES 0. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 1,764. |
FORM 990, PART XI, LINE 9: |
VACATION PLAN CONTRIBUITONS FOR YEAR ENDED MAY 31, 2014 UNCLAIMED AND TRANSFERRED TO FUND BALANCE 62,248. |
FORM 990 PART XI- LINE 2B AND 2C: |
THE BOARD OF TRUSTEES APPROVE THE AUDITED FINANCIAL STATEMENTS AT THEIR TRUSTEES MEETING. THE ANNUAL AUDITOR'S ENGAGEMENTS ARE APPROVED ANNUALLY BY THE BOARD OF TRUSTEES. |