| FORM 990, PART VI, LINE 11B |
PROCESS TO REVIEW THE FORM 990 THE CORPORATE CONTROLLER AND CFO FULLY REVIEW THE ENTIRE FORM 990 INCULDING ALL SCHEDULES. AFTER THE FINAL ANALYSIS OF THE DOCUMENTS, THE CFO DOES A FULL REVIEW AND ANALYSIS WITH THE CEO AND PRESIDENT. ALL SCHEDULES ARE REVIEWED AND DISCUSSED AS WELL AS THE FINAL FORM 990 AND REPORTABLE NUMBERS. |
| FORM 990, PART VI, LINE 12C |
MONITORING AND ENFORCEMENT OF COMPLIANCE WITH CONFLICT OF INTEREST POLICY CONFLICTS OF INTERESTS ARE MONITORED ON AN ONGOING BASIS AND AT A MINIMUM OF ONCE ANNUALLY. THE BOARD OF DIRECTORS REVIEWS THE CONFLICT OF INTEREST POLICY, SIGNS THE FORMAL CONFLICT OF INTEREST DISCLOSURE STATEMENT AND HAS DISCUSSION ON DISCLOSURE AND TIMING REQUIREMENTS. MEMBERS OF THE BOARD OF DIRECTORS OF THE PROFESSIONAL CONTRACT SERVICES, INC., ("PCSI"), OFFICERS, VOLUNTEERS, AND KEY EMPLOYEES MUST ACT AT ALL TIMES IN THE BEST INTERESTS OF PCSI. MEMBERS OF THE BOARD, OFFICERS, VOLUNTEERS, AND KEY EMPLOYEES SHALL DISCLOSE ALL POTENTIAL AND ACTUAL CONFLICTS OF INTEREST TO THE BOARD OF DIRECTORS AND, AS REQUIRED, REMOVE THEMSELVES FROM ALL DISCUSSION AND VOTING ON ANY RELATED MATTER. THIS POLICY SHALL APPLY TO THE MEMBERS OF THE PCSI BOARD OF DIRECTORS, BUT ALSO SHALL APPLY TO ALL MEMBERS OF PCSI COMMITTEES, TASK FORCES, AND OTHERS IN THE PCSI GOVERNANCE STRUCTURE, AS WELL AS TO PCSI'S KEY EMPLOYEES. ON AN ANNUAL BASIS, ALL INDIVIDUALS TO WHOM THIS POLICY SHALL APPLY SHALL BE PROVIDED WITH A COPY OF THIS POLICY AND REQUIRED TO COMPLETE AND SIGN AN ACKNOWLEDGEMENT AND DISCLOSURE FORM PREPARED BY THE BOARD OF DIRECTORS. DISCLOSURE IN THE ORGANIZATION SHOULD BE MADE TO THE CHIEF EXECUTIVE OFFICER (OR IF SHE OR HE IS THE ONE WITH THE CONFLICT, THEN TO THE BOARD CHAIR), WHO SHALL BRING THE MATTER TO THE ATTENTION OF THE BOARD. DISCLOSURE INVOLVING DIRECTORS SHOULD BE MADE TO THE BOARD CHAIR, (OR IF SHE OR HE IS THE ONE WITH THE CONFLICT, THEN TO THE BOARD VICE-CHAIR) WHO SHALL BRING THESE MATTERS TO THE BOARD. THE BOARD SHALL DETERMINE WHETHER A CONFLICT EXISTS AND IN THE CASE OF AN EXISTING CONFLICT, WHETHER THE CONTEMPLATED TRANSACTION MAY BE AUTHORIZED AS JUST, FAIR, AND REASONABLE TO PCSI. THE DECISION OF THE BOARD ON THESE MATTERS WILL REST IN THEIR SOLE DISCRETION, AND THEIR CONCERN MUST BE THE WELFARE OF PCSI AND THE ADVANCEMENT OF ITS PURPOSE. |
| FORM 990, PART VI, LINE 15 |
PROCESS FOR DETERMINING COMPENSATION THE BOARD ELECTED COMPENSATION COMMITTEE FOR PROFESSIONAL CONTRACT SERVICES, INC. CONTRACTS EVERY OTHER YEAR WITH AN OUTSIDE, INDEPENDENT RESEARCH FIRM THAT SPECIALIZES IN CUSTOM WAGE AND BENEFIT SURVEYS. IN ADDITION, THE CHAIRMAN OF THE COMPENSATION COMMITTEE ALONG WITH ITS MEMBERS PERFORMS OUTSIDE RESEARCH AND ANALYSIS. THE COMPENSATION COMMITTEE THEN MEETS TO DISCUSS AND RECORD THE VARIOUS FINDINGS, RECOMMENDATIONS AND SUBSEQUENT DECISIONS FOR SALARY AND BENEFITS AMOUNTS FOR THE PRESIDIENT AND CEO. THIS PROCESS IS COMPLETED EVERY YEAR, AND WAS LAST COMPLETED DURING 2015. |
| FORM 990, PART VI, LINE 19 |
PROCESS FOR MAKING DOCUMENTS AVAILABLE TO THE PUBLIC THE ORGANIZATION MADE ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS AVAILABLE TO THE GENERAL PUBLIC DURING THE YEAR UPON REQUEST. THE FORM 990 IS ALSO AVAILABLE AT WWW.GUIDESTAR.ORG |
Attach to Form 990 or 990-EZ.