FORM 990, PART VI, SECTION A, LINE 1 |
IT IS COMPRISED OF AT LEAST 5 MEMBERS, APPOINTED BY THE BOARD OF DIRECTORS, AT LEAST ONE OF WHOM MUST BE A DIRECTOR. OTHER MEMBERS MAY BE, BUT NEED NOT BE, OFFICERS OR DIRECTORS. CURRENTLY, THE STEERING COMMITTEE INCLUDES THE CHAIR OF THE BOARD OF DIRECTORS, VICE CHAIR-ELECT, TREASURER, GOVERNANCE CHAIR, AND TWO OTHER VOTING BOARD MEMBERS. THE ACTIVITIES OF THE CORPORATION MAY BE CONDUCTED BY THE MEMBERS OF THE STEERING COMMITTEE, WHICH FUNCTIONS AS AN EXECUTIVE COMMITTEE. THE STEERING COMMITTEE IS SUBJECT TO OVERSIGHT BY THE BOARD OF DIRECTORS. THE STEERING COMMITTEE MEETS MONTHLY AND HEARS DETAILED REPORTS FROM THE EXECUTIVE DIRECTOR AND FROM THE ACCOUNTING/FINANCIAL MANAGER. |
FORM 990, PART VI, SECTION B, LINE 11 |
THE COMPLETED 990 IS MADE AVAILABLE TO ALL BOARD MEMBERS. THE FINANCIAL CONSULTANT EXTENSIVELY REVIEWS THE RETURN PRIOR TO BEING FILED AND REPORTS ALL RESULTS TO THE EXECUTIVE DIRECTOR, PRESIDENT, AND TREASURER, WHO APPROVE THE RETURN, PRIOR TO BEING FILED. |
FORM 990, PART VI, SECTION B, LINE 12C |
THE GOVERNANCE CHAIR MONITORS COMPLIANCE WITH THE CONFLICT OF INTEREST POLICY, IN ADDITION TO THE EXECUTIVE DIRECTOR, WHO HAS ACCESS TO ALL FINANCIAL RECORDS OF THE ORGANIZATION. ANY POTENTIAL OR ACTUAL CONFLICTS WILL BE BROUGHT TO THE ATTENTION OF THE INTERESTED PARTY AND THE BOARD OF DIRECTORS. THE BOARD OF DIRECTORS WILL CONSIDER ALL THE MATERIAL FACTS AND AFTER ANY DISCUSSION WITH THE INTERESTED PERSON, HE OR SHE WILL LEAVE THE BOARD MEETING AND THE BOARD WILL DISCUSS AND VOTE ON WHETHER A CONFLICT OF INTEREST EXISTS. IF APPROPRIATE THE BOARD OF DIRECTORS OR THE GOVERNANCE CHAIR WILL APPOINT A DISINTERESTED COMMITTEE TO INVESTIGATE ALTERNATIVES TO THE PROPOSED TRANSACTION OR ACTIVITY. AFTER EXERCISING DUE DILIGENCE, THE BOARD OF DIRECTORS SHALL DETERMINE WHETHER THE MAGDALEN HOUSE CAN REASONABLY OBTAIN A SIMILAR OR MORE ADVANTAGEOUS TRANSACTION OR ARRANGEMENT THAT WOULD NOT GIVE RISE TO CONFLICT OF INTEREST. IF SUCH A TRANSACTION OR ARRANGEMENT IS NOT REASONABLE POSSIBLE UNDER THE CIRCUMSTANCES, THE BOARD OF DIRECTORS SHALL DETERMINE BY MAJORITY VOTE OF DISINTERESTED DIRECTORS WHETHER THE TRANSACTION OR ARRANGEMENT IS IN THE BEST INTEREST OF THE MAGDALEN HOUSE, FOR ITS OWN BENEFIT, AND WHETHER IT IS FAIR AND REASONABLE. IN CONFORMITY WITH THE ABOVE DETERMINATION, IT SHALL MAKE A DECISION AS TO WHETHER TO ENTER INTO THE TRANSACTION OR ARRANGEMENT. VIOLATIONS OF THE CONFLICT OF INTEREST POLICY: IF THE GOVERNANCE CHAIR/COMMITTEE OR BOARD OF DIRECTORS OR EXECUTIVE DIRECTOR HAS REASONABLE CAUSE TO BELIEVE AN EMPLOYEE, BOARD MEMBER OR VOLUNTEER HAS FAILED TO DISCLOSE AN ACTUAL OR POSSIBLE CONFLICT OF INTEREST, THEY SHALL INFORM THE PERSON AND AFFORD THE PERSON THE OPPORTUNITY TO EXPLAIN THE ALLEGED FAILURE TO DISCLOSE TO THE BOARD OF DIRECTORS. IF, AFTER HEARING THE RESPONSE, AND MAKING FURTHER INVESTIGATION AS WARRANTED, THE BOARD OF DIRECTORS SHALL TAKE ANY APPROPRIATE DISCIPLINARY AND CORRECTIVE ACTION. THE MINUTES OF THE MEETINGS OF THE BOARD OF DIRECTORS AND ALL COMMITTEES WITH DELEGATED BOARD POWERS SHALL CONTAIN THE NAMES OF THE PERSONS WHO DISCLOSE OTHERWISE ARE FOUND TO HAVE AN ACTUAL OR POSSIBLE CONFLICT OF INTEREST, FINANCIAL OR OTHER. THE MINUTES SHALL INCLUDE THE NATURE OF THE CONFLICT OF INTEREST, ANY ACTION TAKEN TO DETERMINE WHETHER SUCH CONFLICT IN FACT EXISTS AND THE NAMES OF THE PERSONS PRESENT FOR THE DISCUSSION AND VOTES RELATING TO THE TRANSACTION OR ARRANGEMENT, THE CONTENT OF THE DISCUSSION, INCLUDING ANY ALTERNATIVES PROPOSED. AT OUR SPRING 2016 BOARD TRAINING, WE EDUCATED THE BOARD OF DIRECTORS AND STAFF ON POTENTIAL COI SITUATIONS. ALL BOARD MEMBERS, EMPLOYEES, CONTRACT EMPLOYEES AND VOLUNTEER COMMITTEE MEMBERS ARE COVERED UNDER THE POLICY. ANNUAL STATEMENTS: IN OUR BOARD COMMITMENT FORM, WHICH IS SIGNED WHEN A PERSON COMES ON THE BOARD AND THEN ANNUALLY THEREAFTER, BOARD MEMBERS AGREE TO ABIDE BY OUR CONFLICT OF INTEREST POLICY. BOARD MEMBERS, EMPLOYEES, AND VOLUNTEER COMMITTEE MEMBERS ARE ASKED ANNUALLY TO COMPLETE A CONFLICT OF INTEREST QUESTIONNAIRE AND DISCLOSE ANY CONFLICT OF INTEREST. EACH BOARD MEMBER, EMPLOYEE, AND VOLUNTEER COMMITTEE MEMBER IS GIVEN A COPY OF OUR CONFLICT OF INTEREST POLICY AND ASKED TO SIGN A STATEMENT STATING THEY HAVE RECEIVED, READ AND UNDERSTAND THE POLICY AND AGREE TO COMPLY WITH THE POLICY; AND THAT THEY UNDERSTAND THE MAGDALEN HOUSE IS A CHARITABLE ORGANIZATION AND IN ORDER FOR IT TO MAINTAIN ITS FEDERAL TAX EXEMPT STATUS, THE MAGDALEN HOUSE MUST ENGAGE PRIMARILY IN ACTIVITIES WHICH ACCOMPLISH ONE OR MORE OF ITS TAX EXEMPT PURPOSES. |
FORM 990, PART VI, SECTION B, LINE 15A |
IN 2015, THE BOARD OF DIRECTORS CONSIDERED DATA FROM THE 2012 COMPENSATION REPORT FROM THE TEXAS ASSOCIATION OF NONPROFIT ORGANIZATIONS (TANO). THE BOARD OF DIRECTORS ALSO TOOK INTO ACCOUNT THE SALARY OF THE PREVIOUS EXECUTIVE DIRECTOR, AVAILABLE FUNDS, INCLUDING GRANT FUNDS, AND APPROVED HER SALARY AS PART OF THE BUDGET AT A BOARD MEETING IN OCTOBER 2015, AS DOCUMENTED IN THE MINUTES. A FORMAL PERFORMANCE REVIEW IS PREPARED AND PERFORMED FOR THE EXECUTIVE DIRECTOR ANNUALLY IN SEPTEMBER BY THE BOARD CHAIR. DATE IS COLLECTED FROM EACH BOARD MEMBER RO PREPARE AND REVIEW AND MAKE ANY APPROPIATE SALARY ADJUSTMENTS BASED ON YEARLY PERFORMANCE. |
FORM 990, PART VI, SECTION C, LINE 19 |
THE ORGANIZATION'S GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FORM 990 CONTAINING FINANCIAL STATEMENT INFORMATION ARE AVAILABLE BY REQUEST. |
FORM 990, PART XI, LINE 9: |
BOOK / TAX DIFF -2. |
FORM 990, PART XII, LINE 2C: |
THERE HAS BEEN NO CHANGE IN THE OVERSIGHT PROCESS FROM THE PRIOR YEAR. |