TY 2016 Form 990 Schedule O

efile Public Visual Render ObjectId: 201742589349301659 - Submission: 2017-09-15 TIN: 31-1617841

SCHEDULE O
(Form 990 or 990-EZ)

Department of the Treasury
Internal Revenue Service

Supplemental Information to Form 990 or 990-EZ

Complete to provide information for responses to specific questions on
Form 990 or 990-EZ or to provide any additional information.
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Attach to Form 990 or 990-EZ.
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Information about Schedule O (Form 990 or 990-EZ) and its instructions is at
www.irs.gov/form990.

OMB No. 1545-0047

2016

Open to Public
Inspection

Name of the organization

Covenant Apartments II Inc

Employer identification number

31-1617841

Return Reference	Explanation
Form 990, Part VI, Section A, line 1	THE BOARD HAS 15 ACTIVE VOTING MEMBERS. ALL FORMER PRESIDENTS OF THE ORGANIZATION (KNOWN AS LIFE DIRECTORS) ARE ENTITLED TO ATTEND ALL BOARD MEETINGS AND VOTE ON MATTERS BEFORE THE BOARD. LIFE MEMBERS ARE NOT COUNTED AS PART OF THE QUORUM FOR SUCH MEETINGS. THE EXECUTIVE COMMITTEE INCLUDES THE PRESIDENT, VICE PRESIDENTS, TREASURER AND SECRETARY, PLUS THE IMMEDIATE PAST PRESIDENT AND FOUR OTHER PAST PRESIDENTS. THE EXECUTIVE COMMITTEE MEETS TO CONDUCT NECESSARY BUSINESS BETWEEN REGULARLY SCHEDULED BOARD MEETINGS AND HAS THE SAME AUTHORITY AS THE BOARD OF DIRECTORS.
Form 990, Part VI, Section A, line 2	Directors Eric Cohen and Jim Deutsch share a family relationship.
Form 990, Part VI, Section A, line 3	COMMUNITY HOUSING MANAGEMENT CORP. (CHMC) IS A RELATED TAX-EXEMPT ENTITY THAT PROVIDES MANAGEMENT SERVICES FOR COVENANT APARTMENTS II, INC. CHMC COLLECTS RENTS, PAYS BILLS, AND GENERALLY MAINTAINS THE HOUSING UNITS. CHMC IS ALSO THE COMMON PAYMASTER FOR ALL EMPLOYEES WHO PROVIDE THESE SERVICES TO COVENANT APARTMENTS II AND RELATED ENTITIES.
Form 990, Part VI, Section B, line 11b	EITHER THE EXECUTIVE DIRECTOR OR A BOARD OFFICER REVIEWS THE 990 AND SIGNS IT ON BEHALF OF COVENANT APARTMENTS II, INC. THE FULL BOARD IS PROVIDED WITH COPIES OF THE ANNUAL AUDIT REPORT AND FORM 990 FOR REVIEW AT ITS FALL MEETING IN SEPTEMBER.
Form 990, Part VI, Section B, line 12c	BOARD MEMBERS ARE GIVEN THE CONFLICT OF INTEREST POLICY AT THEIR ANNUAL MEETING (USUALLY IN MAY) AND ALL MEMBERS ARE ASKED TO SIGN AN ANNUAL DISCLOSURE FORM. IF MEMBERS ARE NOT IN ATTENDANCE OR FORGET TO SIGN THE DOCUMENT, FOLLOW-UP EMAILS ARE SENT, AND THEY ARE ASKED TO SIGN AND FAX BACK THE DISCLOSURE FORM. ALL EMPLOYEES ALSO COMPLETE THE CONFLICT OF INTEREST DISCLOSURE ANNUALLY.
Form 990, Part VI, Section B, line 15a	EACH YEAR, THE PRESIDENT AND THE CHAIR (OR A CO-CHAIR) OF THE PERSONNEL COMMITTEE MEET TO EVALUATE THE EXECUTIVE DIRECTOR'S PERFORMANCE. THE CHAIR (OR A CO-CHAIR) OF THE PERSONNEL COMMITTEE ALSO CONSIDERS WHAT OTHER COMPARABLE ENTITIES DO (IF THERE ARE ANY), AS WELL AS A COMPARISON TO THE INITIAL BASELINE COMPENSATION. THE PRESIDENT OR THE CHAIR (OR A CO-CHAIR) OF THE PERSONNEL COMMITTEE POLLS THE EXECUTIVE COMMITTEE FOR COMMENTS ON PERFORMANCE AND COMPENSATION. THE PRESIDENT THEN MEETS WITH THE EXECUTIVE DIRECTOR TO DISCUSS PERFORMANCE AND THE COMPENSATION DETERMINED BY THE EXECUTIVE COMMITTEE.
Form 990, Part VI, Section C, line 19	DOCUMENTS PROVIDED UPON WRITTEN REQUEST.

Return Reference

Explanation

Form 990, Part VI, Section A, line 1

THE BOARD HAS 15 ACTIVE VOTING MEMBERS. ALL FORMER PRESIDENTS OF THE ORGANIZATION (KNOWN AS LIFE DIRECTORS) ARE ENTITLED TO ATTEND ALL BOARD MEETINGS AND VOTE ON MATTERS BEFORE THE BOARD. LIFE MEMBERS ARE NOT COUNTED AS PART OF THE QUORUM FOR SUCH MEETINGS. THE EXECUTIVE COMMITTEE INCLUDES THE PRESIDENT, VICE PRESIDENTS, TREASURER AND SECRETARY, PLUS THE IMMEDIATE PAST PRESIDENT AND FOUR OTHER PAST PRESIDENTS. THE EXECUTIVE COMMITTEE MEETS TO CONDUCT NECESSARY BUSINESS BETWEEN REGULARLY SCHEDULED BOARD MEETINGS AND HAS THE SAME AUTHORITY AS THE BOARD OF DIRECTORS.

Form 990, Part VI, Section A, line 2

Directors Eric Cohen and Jim Deutsch share a family relationship.

Form 990, Part VI, Section A, line 3

COMMUNITY HOUSING MANAGEMENT CORP. (CHMC) IS A RELATED TAX-EXEMPT ENTITY THAT PROVIDES MANAGEMENT SERVICES FOR COVENANT APARTMENTS II, INC. CHMC COLLECTS RENTS, PAYS BILLS, AND GENERALLY MAINTAINS THE HOUSING UNITS. CHMC IS ALSO THE COMMON PAYMASTER FOR ALL EMPLOYEES WHO PROVIDE THESE SERVICES TO COVENANT APARTMENTS II AND RELATED ENTITIES.

Form 990, Part VI, Section B, line 11b

EITHER THE EXECUTIVE DIRECTOR OR A BOARD OFFICER REVIEWS THE 990 AND SIGNS IT ON BEHALF OF COVENANT APARTMENTS II, INC. THE FULL BOARD IS PROVIDED WITH COPIES OF THE ANNUAL AUDIT REPORT AND FORM 990 FOR REVIEW AT ITS FALL MEETING IN SEPTEMBER.

Form 990, Part VI, Section B, line 12c

BOARD MEMBERS ARE GIVEN THE CONFLICT OF INTEREST POLICY AT THEIR ANNUAL MEETING (USUALLY IN MAY) AND ALL MEMBERS ARE ASKED TO SIGN AN ANNUAL DISCLOSURE FORM. IF MEMBERS ARE NOT IN ATTENDANCE OR FORGET TO SIGN THE DOCUMENT, FOLLOW-UP EMAILS ARE SENT, AND THEY ARE ASKED TO SIGN AND FAX BACK THE DISCLOSURE FORM. ALL EMPLOYEES ALSO COMPLETE THE CONFLICT OF INTEREST DISCLOSURE ANNUALLY.

Form 990, Part VI, Section B, line 15a

EACH YEAR, THE PRESIDENT AND THE CHAIR (OR A CO-CHAIR) OF THE PERSONNEL COMMITTEE MEET TO EVALUATE THE EXECUTIVE DIRECTOR'S PERFORMANCE. THE CHAIR (OR A CO-CHAIR) OF THE PERSONNEL COMMITTEE ALSO CONSIDERS WHAT OTHER COMPARABLE ENTITIES DO (IF THERE ARE ANY), AS WELL AS A COMPARISON TO THE INITIAL BASELINE COMPENSATION. THE PRESIDENT OR THE CHAIR (OR A CO-CHAIR) OF THE PERSONNEL COMMITTEE POLLS THE EXECUTIVE COMMITTEE FOR COMMENTS ON PERFORMANCE AND COMPENSATION. THE PRESIDENT THEN MEETS WITH THE EXECUTIVE DIRECTOR TO DISCUSS PERFORMANCE AND THE COMPENSATION DETERMINED BY THE EXECUTIVE COMMITTEE.

Form 990, Part VI, Section C, line 19

DOCUMENTS PROVIDED UPON WRITTEN REQUEST.

For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.

Cat. No. 51056K

Schedule O (Form 990 or 990-EZ) 2016

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