SCHEDULE O
(Form 990 or 990-EZ)

Department of the Treasury
Internal Revenue Service
Supplemental Information to Form 990 or 990-EZ

Complete to provide information for responses to specific questions on
Form 990 or 990-EZ or to provide any additional information.
MediumBullet Attach to Form 990 or 990-EZ.
MediumBullet Information about Schedule O (Form 990 or 990-EZ) and its instructions is at
www.irs.gov/form990.
OMB No. 1545-0047
2017
Open to Public
Inspection
Name of the organization
STATE FAIR OF TEXAS
 
Employer identification number

75-6002511
Return Reference Explanation
Executive committee FORM 990, PART VI, SECTION A, LINE 1a: Article V Section 1 of State Fair of Texas Bylaws provides for the establishment of an Executive Committee of the Board of Directors and vests in the Executive Committee the authority to act on behalf of the Board of Directors between meetings of the Board. In July 2017, SFT amended its bylaws to modify its governing body by removing the Executive Committee and creating a Board of Advisors. The Board of Directors comprises 20 voting members. The amended bylaws state that SFT shall have General Counsel serve as an ex-officio, non-voting member of the Board of Directors; additionally, each past Chairman of the Board, except for the immediate past chairman of the Board of Directors, shall be an ex-officio, non-voting member of the Board of Directors. The amended bylaws also create a Board of Advisors whose members act in an advisory capacity only and do not have voting rights
DIRECTOR OR KEY EMPLOYEE FAMILY OR BUSINESS RELATIONSHIP FORM 990, PART VI, SECTION A, LINE 2: Name of Individuals Type of Relationship Roy Coffee and J. Michael Lewis Business John W. Carpenter III and J. Michael Lewis Business Ruben Esquivel and Robert W. Best Business
significant changes to governing documents form 990, part vi, line 4: In July 2017, SFT amended its bylaws to modify its governing body by removing the Executive Committee and creating a Board of Advisors. The amended bylaws state that SFT shall have General Counsel serve as an ex-officio, non-voting member of the Board of Directors; additionally, The amended bylaws also create a Board of Advisors whose members act in an advisory capacity only and do not have voting rights. PROCESS TO REVIEW FORM 990 FORM 990, PART VI, SECTION b, LINE 11B: The Form 990 was reviewed in detail with the Finance/Audit Committee. The Form 990 was then distributed to all members of the Board of Directors prior to filing.
MONTIORING AND ENFORCING CONFLICT OF INTEREST POLICY FORM 990, PART VI, SECTION B, LINE 12C: SFT performs an annual survey of its directors, officers, and key employees regarding any business or family relationships with SFT or with other of the organizations directors, officers and key employees. Any potential conflicts of interest are reviewed by the Finance/Audit Committee which recommends any necessary corrective action to the Executive Committee and/or the Board of Directors.
PROCESS FOR DETERMINING COMPENSATION FORM 990, PART VI, SECTION B, LINES 15A & 15B: SFTs independent board determines the compensation for the president using comparability data. Each employee must complete written goals and objectives for their operating area which is approved by the president. The president makes assessments of all employees (excluding himself) performance and achievement of written goals and objectives, and their target incentive compensation percentage and makes recommended amounts to the finance/audit committee of the board of directors. The finance/audit committee deliberates on the recommended amounts and any incentive compensation for the president without State Fair management present and makes a recommendation to the Board of Directors. The board of directors deliberates and decides on the final State Fair management incentive compensation without management present. All such decisions of the board of directors are documented with contemporaneous minutes of the its meetings. The finance/audit committee regularly requests third-party compensation studies performed by a national accounting and consulting firm to ensure the State Fairs compensation for senior staff members is within a competitive and acceptable range. The firm provided this analysis independently under the AICPA Independence Standards.
HOW DOCUMENTS are made available to the PUBLIC FORM 990, PART VI, SECTION C, LINE 19: SFT makes the following documents available to the general public on SFTs website at www.bigtex.com: Bylaws, Restated Certificate of Formation, Conflict of Interest/Ethics Policy, Finance/Audit Committee Charter, and audited financial statements. In addition, SFT makes its governing documents, conflict of interest policy and financial statements available to the public by providing copies upon request and available for inspection at its administrative office.
FORM 990 PART IX LINE 11G DESCRIPTION:CLEANING TOTAL FEES:1604098
FORM 990 PART IX LINE 11G DESCRIPTION:SECURITY TOTAL FEES:1475511
FORM 990 PART IX LINE 11G DESCRIPTION:TICKET-TICKETING SERV TOTAL FEES:984378
FORM 990 PART IX LINE 11G DESCRIPTION:RIDE OPERATORS TOTAL FEES:948160
FORM 990 PART IX LINE 11G DESCRIPTION:MARKETING SERVICES TOTAL FEES:125420
FORM 990 PART IX LINE 11G DESCRIPTION:OTHER TOTAL FEES:274205
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.
Cat. No. 51056K
Schedule O (Form 990 or 990-EZ) 2017


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