SCHEDULE O
(Form 990 or 990-EZ)

Department of the Treasury
Internal Revenue Service
Supplemental Information to Form 990 or 990-EZ

Complete to provide information for responses to specific questions on
Form 990 or 990-EZ or to provide any additional information.
MediumBullet Attach to Form 990 or 990-EZ.
MediumBullet Go to www.irs.gov/Form990 for the latest information.
OMB No. 1545-0047
2018
Open to Public
Inspection
Name of the organization
NEW CANAAN LAND CONSERVATION TRUST INC
 
Employer identification number

06-6098244
Return Reference Explanation
FORM 990, PART VI, SECTION A, LINE 4 THE BYLAWS WERE AMENDED IN NOVEMBER 2018. SIGNIFICANT CHANGES INCLUDED REMOVING A CLAUSE THAT DISCUSSED THE FORMATION OF THE ORIGINAL BOARD OF DIRECTORS, ADDING A CLAUSE ABOUT REMOVING DIRECTORS BY A 2/3 MAJORITY VOTE, AND ESTABLISHING BOARD COMMITTEES AND THEIR POWERS.
FORM 990, PART VI, SECTION B, LINE 11B NEW CANAAN LAND CONSERVATION TRUST, INC. HAS ITS FORM 990 PREPARED BY AN OUTSIDE ACCOUNTING FIRM AND HAS ESTABLISHED THE FOLLOWING REVIEW PROCESS TO ENSURE THAT THE INFORMATION REPORTED IS COMPLETE AND ACCURATE. AFTER THE FORM 990 HAS BEEN PREPARED, IT IS SUBMITTED ELECTRONICALLY TO THE FINANCE COMMITTEE, WHICH REVIEWS THE RETURN AND DETAIL, AND PRESENTS ITS REVIEW AND THE FORM 990 TO THE BOARD FOR APPROVAL. EACH ISSUE IS DOCUMENTED AND ADDRESSED UNTIL THE RETURN IS FINALIZED AND APPROVED FOR FILING.
FORM 990, PART VI, SECTION B, LINE 12C THE CONFLICT OF INTEREST POLICY IS APPLICABLE TO ALL OF THE FOLLOWING: BOARD MEMBER, HONORARY DIRECTOR, COMMITTEE MEMBER (NOT ON THE BOARD), KEY VOLUNTEER (A VOLUNTEER WITH ACCESS TO INFORMATION NOT READILY AVAILABLE TO THE PUBLIC). UPON BEGINNING TO DISCUSS EACH SUBSTANTIVE ITEM ON THE MEETING AGENDA, OR PROMPTLY UPON REALIZING THAT A POTENTIAL, ACTUAL, OR PERCEIVED CONFLICT OF INTEREST EXISTS, ANY PERSON WITH KNOWLEDGE OF THE CONFLICT MUST AFFIRMATIVELY AND FULLY DISCLOSE THAT CONFLICTS TO THE BOARD, OR TO THE COMMITTEE THAT'S MEETING. THE INDIVIDUAL ("INSIDER") WITH THE CONFLICT MUST RECUSE THEMSELVES FROM DISCUSSION AND VOTING ON ANY MATTER WHERE A CONFLICT EXISTS. AN INSIDER MAY NOT BE PHYSICALLY PRESENT DURING THE DISCUSSION AND VOTE ON AN ISSUE WHERE HE/SHE IS CONFLICTED, EXCEPT THAT THE BOARD OR COMMITTEE MAY ASK A PERSON WITH A CONFLICT OF INTEREST TO PROVIDE INFORMATION OR INTERPRETATION BEFORE RECUSING HIM OR HERSELF. THE MINUTES MUST RECORD THE NAMES OF THOSE WHO DISCLOSE CONFLICTS OF INTEREST AND ALL INSIDER RECUSAL FROM THE DISCUSSION AND DOCUMENT THAT RECUSED PARTIES WERE NOT PRESENT FOR THE DISCUSSION OR ANY ENSUING VOTE. IF THE CONFLICT OF INTEREST STEMS FROM A RELATIONSHIP UNDER WHICH THE INSIDER IS UNDER A DUTY OF CONFIDENTIALITY, THE INSIDER MAY DISCLOSE THIS LIMITATION AND PLACE OF OTHER DETAILS OF THE NATURE OF THE CONFLICT OF INTEREST. ANY INSIDER OR OTHER PERSON WHO IS UNCERTAIN ABOUT POSSIBLE CONFLICT OF INTEREST IN ANY MATTER MAY ASK THE BOARD TO DETERMINE WHETHER A CONFLICT EXISTS. THE BOARD SHALL RESOLVE THE QUESTION BY VOTE EXCLUDING ANY INSIDER WHO IS THE SUBJECT OF THE VOTE. THE BOARD SHALL REQUIRE EACH DIRECTOR TO ANNUALLY SIGN A STATEMENT WHICH SHALL AFFIRM THAT SUCH PERSON: A. HAS RECEIVED A COPY OF THIS CONFLICT OF INTEREST POLICY; B. HAS READ AND UNDERSTANDS THE POLICY; C. HAS AGREED TO COMPLY AND IS IN COMPLIANCE WITH THE POLICY; D. SHALL DISCLOSED TO THE BOARD THE EXISTENCE OF ANY CONFLICT OF INTEREST; AND E. UNDERSTANDS THAT NCLT IS A CHARITABLE ORGANIZATION AND IN ORDER TO MAINTAIN ITS FEDERAL TAX EXEMPTION MUST ENGAGE SOLELY IN ACTIVITIES, WHICH ACCOMPLISH ONE OR MORE OF ITS TAX-EXEMPTED PURPOSES, WITHOUT PRIVATE INUREMENT OR IN IMPERMISSIBLE PRIVATE BENEFIT.
FORM 990, PART VI, SECTION B, LINE 15A THE SALARY OF THE EXECUTIVE DIRECTOR IS RECOMMENDED BY THE EXECUTIVE COMMITTEE AND APPROVED BY THE BOARD OF DIRECTORS. SALARY IS DETERMINED BY LOOKING AT THE SALARIES OF EXECUTIVE DIRECTORS AT COMPARABLE ORGANIZATIONS, AS WELL AS PERFORMANCE AND QUALIFICATIONS OF THE CURRENT ED. A PERFORMANCE REVIEW FOR THE EXECUTIVE DIRECTOR IS CONDUCTED AT THE END OF EVERY FISCAL YEAR, AND AT THAT TIME, THE EXECUTIVE DIRECTOR'S SALARY IS ALSO REVIEWED. APPROVED CHANGES TO THE EXECUTIVE DIRECTOR'S SALARY ARE DOCUMENTED IN A LETTER FROM THE PRESIDENT TO THE EXECUTIVE DIRECTOR.
FORM 990, PART VI, SECTION C, LINE 19 FORM 990 IS POSTED ON GUIDESTAR.ORG AND OTHER SIMILAR TYPES OF WEBSITES. IN ADDITION, ARTICLES OF INCORPORATION AND BY-LAWS ARE ALSO AVAILABLE UPON WRITTEN REQUEST AT P.O. BOX 425, NEW CANAAN, CT 06840 OR BY CALLING THE ORGANIZATION DIRECTLY AT (203)966-6074.
FORM 990, PART XII, LINE 2C: THE ORGANIZATION HAS A COMMITTEE THAT IS RESPONSIBLE FOR THE OVERSIGHT OF THE AUDIT OF ITS FINANCIAL STATEMENTS AND SELECTION OF AN INDEPENDENT ACCOUNTANT. THE FINANCE COMMITTEE REVIEWS THE AUDIT AND MAKES RECOMMENDATIONS ABOUT SELECTING THE AUDITOR, BEFORE THE FINAL REVIEW AND SELECTION IS DONE BY THE BOARD OF DIRECTORS. THIS PROCESS IS NEW FOR THE FISCAL YEAR ENDING MAY 31, 2019.
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.
Cat. No. 51056K
Schedule O (Form 990 or 990-EZ) 2018


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