TY 2019 Form 990 Schedule O

efile Public Visual Render ObjectId: 202032889349300513 - Submission: 2020-10-14 TIN: 42-0943164

SCHEDULE O
(Form 990 or 990-EZ)

Department of the Treasury
Internal Revenue Service

Supplemental Information to Form 990 or 990-EZ

Complete to provide information for responses to specific questions on
Form 990 or 990-EZ or to provide any additional information.
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Attach to Form 990 or 990-EZ.
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Go to www.irs.gov/Form990 for the latest information.

OMB No. 1545-0047

2019

Open to Public
Inspection

Name of the organization

AMERICAN SOCIETY FOR RADIATION ONCOLOGY

Employer identification number

42-0943164

Return Reference	Explanation
FORM 990, PART VI, SECTION A, LINE 6	ASTRO'S NOMINATING COMMITTEE IS COMPRISED OF 12 MEMBERS, INCLUDING 6 BOARD MEMBERS AND 6 PERSONS ELECTED FROM ITS MEMBERSHIP. THE NOMINATING COMMITTEE IS RESPONSIBLE FOR FINALIZING THE SLATE OF CANDIDATES FOR THE BOARD OF DIRECTORS.
FORM 990, PART VI, SECTION A, LINE 7A	REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO ELECT THE GOVERNING BODY.
FORM 990, PART VI, SECTION A, LINE 7B	REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO PARTICIPATE IN ASTRO'S GOVERNANCE.
FORM 990, PART VI, SECTION B, LINE 11B	THE FEDERAL FORM 990 IS PREPARED BY OUR EXTERNAL TAX ACCOUNTANTS. THE DRAFT IS PROVIDED TO OUR FINANCE STAFF FOR REVIEW BEFORE BEING SUBMITTED TO THE VP FINANCE & ADMINISTRATION, CEO, AND TREASURER FOR THEIR REVIEW AND APPROVAL. THE REVISED DRAFT IS THEN PROVIDED TO THE FULL BOARD OF DIRECTORS FOR THEIR REVIEW PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE.
FORM 990, PART VI, SECTION B, LINE 12C	ASTRO'S OFFICERS, DIRECTORS, KEY EMPLOYEES AND VOLUNTEERS ARE REQUIRED TO FILL OUT DISCLOSURE FORMS ON AN ANNUAL BASIS AND TO UPDATE THEIR DISCLOSURE FORMS UPON ANY MATERIAL CHANGE IN THE INTERIM. THESE DISCLOSURE FORMS ARE REVIEWED IN ORDER TO IDENTIFY AND ADDRESS ANY POTENTIAL CONFLICTS OF INTERESTS FOR THESE INDIVIDUALS.
FORM 990, PART VI, SECTION B, LINE 15	AN INDEPENDENT CONSULTANT PERFORMED MARKET SURVEY TO DEVELOP SALARY STRUCTURE AND RANGES. ASTRO'S PRACTICE IS TO COMPLETE A MARKET SURVEY EVERY THREE YEARS; THIS WAS LAST COMPLETED FOR THE CEO IN 2019. THE CEO'S COMPENSATION IS DETERMINED BY A SUBCOMMITTEE OF THE BOARD USING COMPARABLE SALARIES OF SIMILAR CEO POSITIONS OF NONPROFIT MEDICAL ORGANIZATIONS. THIS REVIEW WAS DISCUSSED WITH THE BOARD OF DIRECTORS AND RECEIVED THEIR APPROVAL. ANNUALLY, BUDGET GUIDELINES ARE SET FOR ANY ADDITIONS TO STAFF AND SALARY INCREASES. MANAGERS MAKE RECOMMENDATIONS FOR ANNUAL INCREASES AND PROMOTIONS WHICH ARE REVIEWED BY HUMAN RESOURCES AND THE DIVISION VICE PRESIDENTS. ALL PROMOTIONS ARE APPROVED BY THE CHIEF EXECUTIVE OFFICER.
FORM 990, PART VI, SECTION C, LINE 19	THE SUMMARY FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY ARE AVAILABLE ON OUR WEBSITE.
FORM 990, PART IX, LINE 11G	CONSULTING FEES 2,035,271. OTHER PROFESSIONAL FEES 361,051.
FORM 990, PART XI, LINE 9:	RETURN OF PRIOR YEAR GRANT FUNDS 104.

Return Reference

Explanation

FORM 990, PART VI, SECTION A, LINE 6

ASTRO'S NOMINATING COMMITTEE IS COMPRISED OF 12 MEMBERS, INCLUDING 6 BOARD MEMBERS AND 6 PERSONS ELECTED FROM ITS MEMBERSHIP. THE NOMINATING COMMITTEE IS RESPONSIBLE FOR FINALIZING THE SLATE OF CANDIDATES FOR THE BOARD OF DIRECTORS.

FORM 990, PART VI, SECTION A, LINE 7A

REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO ELECT THE GOVERNING BODY.

FORM 990, PART VI, SECTION A, LINE 7B

REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO PARTICIPATE IN ASTRO'S GOVERNANCE.

FORM 990, PART VI, SECTION B, LINE 11B

THE FEDERAL FORM 990 IS PREPARED BY OUR EXTERNAL TAX ACCOUNTANTS. THE DRAFT IS PROVIDED TO OUR FINANCE STAFF FOR REVIEW BEFORE BEING SUBMITTED TO THE VP FINANCE & ADMINISTRATION, CEO, AND TREASURER FOR THEIR REVIEW AND APPROVAL. THE REVISED DRAFT IS THEN PROVIDED TO THE FULL BOARD OF DIRECTORS FOR THEIR REVIEW PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE.

FORM 990, PART VI, SECTION B, LINE 12C

ASTRO'S OFFICERS, DIRECTORS, KEY EMPLOYEES AND VOLUNTEERS ARE REQUIRED TO FILL OUT DISCLOSURE FORMS ON AN ANNUAL BASIS AND TO UPDATE THEIR DISCLOSURE FORMS UPON ANY MATERIAL CHANGE IN THE INTERIM. THESE DISCLOSURE FORMS ARE REVIEWED IN ORDER TO IDENTIFY AND ADDRESS ANY POTENTIAL CONFLICTS OF INTERESTS FOR THESE INDIVIDUALS.

FORM 990, PART VI, SECTION B, LINE 15

AN INDEPENDENT CONSULTANT PERFORMED MARKET SURVEY TO DEVELOP SALARY STRUCTURE AND RANGES. ASTRO'S PRACTICE IS TO COMPLETE A MARKET SURVEY EVERY THREE YEARS; THIS WAS LAST COMPLETED FOR THE CEO IN 2019. THE CEO'S COMPENSATION IS DETERMINED BY A SUBCOMMITTEE OF THE BOARD USING COMPARABLE SALARIES OF SIMILAR CEO POSITIONS OF NONPROFIT MEDICAL ORGANIZATIONS. THIS REVIEW WAS DISCUSSED WITH THE BOARD OF DIRECTORS AND RECEIVED THEIR APPROVAL. ANNUALLY, BUDGET GUIDELINES ARE SET FOR ANY ADDITIONS TO STAFF AND SALARY INCREASES. MANAGERS MAKE RECOMMENDATIONS FOR ANNUAL INCREASES AND PROMOTIONS WHICH ARE REVIEWED BY HUMAN RESOURCES AND THE DIVISION VICE PRESIDENTS. ALL PROMOTIONS ARE APPROVED BY THE CHIEF EXECUTIVE OFFICER.

FORM 990, PART VI, SECTION C, LINE 19

THE SUMMARY FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY ARE AVAILABLE ON OUR WEBSITE.

FORM 990, PART IX, LINE 11G

CONSULTING FEES 2,035,271. OTHER PROFESSIONAL FEES 361,051.

FORM 990, PART XI, LINE 9:

RETURN OF PRIOR YEAR GRANT FUNDS 104.

For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.

Cat. No. 51056K

Schedule O (Form 990 or 990-EZ) 2019

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