| Form 990, Part VI, Line 11b: Form 990 Review Process |
990 Review Process: Currently the Audit Committee initially reviews the 990, and then makes a recommendation for (or against) approval to the full Board. |
| Form 990, Part VI, Line 12c: Explanation of Monitoring and Enforcement of Conflicts |
Confidentiality, Conflict of Interest, & DisclosureStaff Members' Confidentiality Agreement (to be signed annually)Each member of the M-ARK Staff acknowledges the extreme importance of confidentially with respect to the affairs of this organization. In light of this acknowledgment, each staff member agrees to keep confidential, during and after service, all information acquired pertaining to the M-ARK Project and any related activities.Each staff member recognizing that:"Ours is a small community, and that"members of the organization's staff have widely varying personal and professional interests in the community, and that"from time to time, we encounter real or perceived conflict of interest issues; the staff members of the M-ARK Project agree to observe an ethics policy to minimize the possibility that conflicts of interest will jeopardize the work of the organization.Staff members shall be bound to disclose potential and apparent conflicts of interest whenever a subject comes before the organization that might present such a potential or apparent conflict of interest. Staffers who have an actual interest in a matter before the organization other than their interest as a member of the staff, are bound to excuse themselves from the room while discussions of such matters occur.Each staff member agrees to the premise that all matters discussed in M-ARK Project meetings or in the course of a M-ARK Project work day, are to be considered totally confidential in nature and that no staff member is authorized to discuss them outside the confines of the office unless they have been specifically empowered by the Executive Director to do so.If we are able to have open dialogue on critical issues facing our community, it is essential that every staff member feel free to speak openly without fear that comments will be repeated outside the office where they might be taken out of context, misunderstood, or prematurely announced.Further, we recognize the importance of having the organization "speak in one voiceX and the Executive Director is the designated individual, as the official spokesperson for the organization on matters of both policy and program. Another staff member may be designated to be a spokesperson for specific issues or programs when approved by the Executive Director. But absent a pre-approval of same, no staff member may speak to any member of the media, or anyone outside the organization, about the M-ARK project._____________________________________________Staff Member Signature DateConfidentiality, Conflict of Interest, & DisclosureBoard Members' Confidentiality Agreement (to be signed annually)Each member of the Board of Directors acknowledges the extreme importance of confidentiality with respect to the affairs of this organization. In light of this acknowledgment, each Board member agrees to keep confidential, during and after service on the Board, all information acquired pertaining to the M-ARK Project and any related activities in the course of membership on the Board. Each Board member recognizing that:"The our service area is a small community, and that"members of the organization's Board of Directors have widely varying personal andprofessional interests in the community, and that"from time to time, we encounter real or perceived conflict of interest issues; "the Board of Directors of the M-ARK Project has adopted an ethics policy to minimize the possibility that conflicts of interest will jeopardize the work of the organization.Our by-laws read, in part, that "Directors shall be bound to disclose potential and apparent conflicts of interest whenever a subject comes before the Board that might present such a potential or apparent conflict of interest. Directors who have an actual interest in a matter before the Board, other than their interest as a member of the Board, are bound to excuse themselves from the room while discussions of such matters come before the Board, and abstain from any vote |
| Form 990, Part VI, Line 15b: Compensation Review and Approval Process for Officers and Key Employees |
A.Evaluations: Each employee shall be evaluated annually by the Executive Director, based upon the employee's written job description and established work performance criteria, such as: productivity, qualify of work, knowledge required by the job, degree of supervision required, initiative, ability to learn, interest in work, attendance and punctuality, subordination of personal interests, ability to deal with the public, ability to work with others, and resourcefulness. The Personnel Committee shall evaluate the performance of the Executive Director annually.B.Salary Increases: Salary increases are based on merit and availability of funds and are not made automatically each time an employee evaluation is made. The Board reviews salary recommendations made by Executive Director annually through its budget process, and increases are contingent upon salary ranges set by the Board of Directors and budget constraints. |
| Form 990, Part VI, Line 19: Other Organization Documents Publicly Available |
REVIEWING OF THE DOCUMENTS MAY BE MADE IN PERSON DURING REGULAR BUSINESS HOURS OR BY THE CHARITIES BUREAU WEB SITE AFTER THE COMPLETION OF THE AUDIT. |
Attach to Form 990 or 990-EZ.