FORM 990, PART VI, SECTION A, LINE 7A |
THE BOARD OF TRUSTEES IS COMPRISED OF 17 MEMBERS. 12 MEMBERS ARE ELECTED TO A THREE-YEAR TERM BY THE GOVERNING BODY. THE REMAINING FIVE MEMBERS ARE APPOINTED FOR A THREE-YEAR TERM BY THE DAUPHIN COUNTY COMMISSIONERS. THE APPOINTMENTS ARE STAGGERED SO THAT THE APPOINTEES ARE DIVIDED INTO THREE CLASSES OF EQUAL DISTRIBUTION. THIS ENSURES THAT NO MORE THAN ONE-THIRD OF THE TRUSTEES ARE ELECTED IN ANY GIVEN YEAR. AT DECEMBER 31, 2023, THERE WERE TWO VACANCIES ON THE BOARD OF TRUSTEES. |
FORM 990, PART VI, SECTION B, LINE 11B |
THE 990 PROCESS IS AS FOLLOWS. THE 990 IS PREPARED AFTER THE AUDIT OF THE FINANCIAL STATEMENTS IS COMPLETE. THE DRAFT 990 IS PRESENTED TO THE FINANCE COMMITTEE OF THE BOARD OF TRUSTEES AND THE EXECUTIVE DIRECTOR. AFTER OBTAINING THE APPROVAL OF THE COMMITTEE, THE DRAFT 990 IS PRESENTED TO THE FULL BOARD OF TRUSTEES WITH THE FINANCE COMMITTEE MAKING A RECOMMENDATION TO THE BOARD FOR APPROVAL. ONCE ALL QUESTIONS HAVE BEEN SATISFACTORILY ANSWERED AND THE BOARD APPROVES THE 990, IT IS FILED WITH THE INTERNAL REVENUE SERVICE. |
FORM 990, PART VI, SECTION B, LINE 12C |
EACH JANUARY, THE EXECUTIVE COMMITTEE REVIEWS THE CONFLICT OF INTEREST POLICY. ANY NECESSARY REVISIONS ARE MADE AT THAT TIME. THE POLICY IS THEN PRESENTED AND REVIEWED AT THE JANUARY BOARD OF TRUSTEES MEETING. ALL TRUSTEES, THE EXECUTIVE DIRECTOR AND THE FINANCE DIRECTOR ARE REQUIRED TO COMPLETE, SIGN AND RETURN A COPY OF THE POLICY AND PROVIDE DETAILS OF KNOWN CONFLICTS. EACH IS GIVEN A COPY FOR THEIR RECORDS. THE FINANCE DIRECTOR COLLECTS THE SIGNED DOCUMENTS WHICH ARE RETAINED IN THE SYSTEM FILES. FOR THE CALENDAR YEAR 2023, ALL TRUSTEES SUBMITTED A SIGNED COPY OF THE POLICY AND PROVIDED DETAILS OF ANY KNOWN CONFLICTS. |
FORM 990, PART VI, SECTION B, LINE 15 |
THE PERSONNEL COMMITTEE OF THE BOARD OF TRUSTEES, ALONG WITH THE HUMAN RESROUCES AND FINANCE DIRECTORS, CONDUCTS AN ANALYSIS OF SALARY AND BENEFITS FOR THE ORGANIZATION. PRIMARY FOCUS IS PLACED ON SENIOR STAFF IN THE REVIEW WITH THE COMMITTEE. WAGE AND BENEFIT DATA IS GATHERED FROM VARIOUS SOURCES INCLUDING SURVEYS OF NON-PROFIT ORGANIZATIONS IN PENNSYLVANIA AS WELL AS OTHER NON-PROFITS IN THE EASTERN UNITED STATES AND OTHER LIBRARY ASSOCIATIONS. THE COMPENSATION OF THE EXECUTIVE DIRECTOR IS DETERMINED BY THE BOARD OF TRUSTEES. THE FINANCE DIRECTOR'S SALARY IS SET ALONG WITH ALL OTHER STAFF OF THE LIBRARY AS PART OF THE ANNUAL BUDGETING AND STAFF EVALUATION PROCESSES. |
FORM 990, PART VI, SECTION C, LINE 19 |
THE GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND AUDITED FINANCIAL STATEMENTS ARE AVAILABLE TO THE PUBLIC BY REQUEST AT THE LIBRARY'S ADMINISTRATIVE OFFICES. THE 990 AND AUDITED FINANCIAL STATEMENTS ARE ALSO AVAILABLE ON THE LIBRARY'S WEBSITE. THE LIBRARY INCLUDES ANNUAL FINANCIAL INFORMATION IN VARIOUS MAILINGS TO DONORS THROUGHOUT THE YEAR. |
FORM 990, PART XI, LINE 9: |
PENSION ADJUSTMENT 206,949. |